The How

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The How


So you’ve decided that you might need a VA…so what happens next – where do you start?

Well the first thing is to look at the tasks you might want the VA to do as we all specialise in different areas. For example there are VA’s who are social media experts, ones who can build you a website, those who specialise in HR or PR support, workflow VA’s, a minute taker, copy writer, someone who can audio and copy type the list goes on. One thing that that we all have in common though is that we are all awesome administrators and can definitely make your life easier.

No idea what you need then try this:

  • Over the next week right down all the administration tasks that you do or are done for your company – regardless of how small and if you can the approx. amount of time each one has taken.
  • Write your ‘wish list’, that’s all the things that you would like to do but never get the time for.
  • At the end of the week get 3 highlighters and ‘attack’ your task and wish list like this:
    • 1st colour – highlight the tasks that can only be done by a professional (such as an accountant / external consultant / you)
    • 2nd colour – highlight the tasks that you don’t like doing (tip – these are likely to be the things you do late at night/weekends/or not at all)
    • 3rd colour – highlight anything you don’t have time for or don’t know how to do

The 2nd and 3rd colours should give you a good start on things that a VA could do for you, the only decision you need to make is what you are prepared to hand over.

Now I may be doing myself out of a job here but I would recommend that you speak to more than one VA. You will need to establish that they meet your needs, share the same work ethics and most importantly that you can work with them. A good VA can quickly become you right hand man (or women) and a huge asset to your business but only if you choose the right one for you.

Some of the things you might want to consider before your initial conversation are:

  • Do you have an idea of the amount of time you require? If so make sure the VA is able to accommodate it.
  • Look at your admin list; do you need a VA with specific skills or just a general all round administrator?
  • Is location important, will you require them to work on site or have on site meetings?
  • Do you have a budget in mind? As an idea the industry standard for a good VA starts at around £25 per hour.

Once you have settled on your perfect VA you will need to have an orientation meeting to let them know more about your business and discuss the specific details of what you would want them to do for you. Expect that they would want you to sign their Terms and Conditions which should clearly state what they will be doing for you and if appropriate the deadline as well as the charges involved.

And there you have it, you now have your perfect VA who will let you get on with running and growing your business and give you time back for your friends and family.

If you want to speak to me further about how Kate Mellor – Virtual Assistant can help your business you can call me on 07932 040454 or email me on

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Kate Mellor Virtual Assistant